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Library Job Descriptions

Feb. 2012

Click here for Organizational chart    (2014)



Director of Libraries Job Description
Administer, supervise, and plan for the main campus library in Natchitoches and branch libraries in Ft. Polk/Leesville and Shreveport. Manage the library budget including the university budget and foundation accounts. Supervise and evaluate division heads as specified by the university.  Develop and promote new initiatives, equipment, and programs for the library. Prepare reports such as the quarterly safety report, the quarterly library statistical report, the annual library report, and NSU Factbook statistics. Work with academic departments to achieve accreditation, support new programs, and enhance existing programs. Maintain the library building and secure collections and equipment in the buildings. Represent the library at professional meetings and university functions. Work assigned nights, Sundays, and extended library hours during final exams. Teach library instruction classes both in subject areas and Orientation 1010. Chair the Library Council.  Perform other duties as required.

Head of Reference, Government Information Librarian, LOUIS System Administrator
Supervise library instruction, reference collection management, government information, circulation, and shelving. Supervise, train, and evaluate personnel assigned to reference. Schedule night and Sunday hours. Provide face-to-face, email, telephone, and text reference service. Prepare and present library instruction classes including orientation 1010. Cover assigned nights and Sundays. Performs other duties as assigned.
Government Information Librarian: Supervise government document student workers. Provide access to federal information in all formats. Reevaluate the item selections annually. Provide bibliographic maintenance for government information in all formats. Work with the Government Printing Office, Regional Depository at Louisiana Tech University, and other federal depositories around the state. Maintain the government document collection including deselection and create and circulate an offers list. Publicize the federal depository collections and services and provide outreach to the community. Performs other duties as assigned.
LOUIS System Administrator (from LOUIS webpage, updated January 2011)
LOUIS System Administrator Responsibilities: As a LOUIS System Administrator (SA), the designee is the Interface with the LOUIS Office for your institution. The following defines some, but not all, of the tasks related to this responsibility. New tasks will be added as needed. Once a comprehensive knowledge of a function is obtained, delegating to others within the library is acceptable and recommended as long as the SA remains part of the information process. Identify and train someone as a Backup System Administrator (BSA). This individual is responsible when the primary System Administrator is unavailable. All library "LOUIS related" activities should go through the SA or BSA. After the System Administrator's involvement LOUIS will work with someone directly if necessary. The SA and/or BSA should stay abreast in the emails/discussions. Report all problems and questions using FootPrints. Respond, when appropriate, to listserv questions and problems by consortium members. Post concerns, questions, problems and answers to listservs for the benefit of all consortium members.

Head of Technical Processes, Acquisitions, Collection Management and Publicity:
Plans and supervises the work routines of three paraprofessionals and organizes any training necessary to see that all work conforms to professional standards. Supervises and evaluates all three paraprofessionals. Responsible for the classification and cataloging of all media, in conjunction with specifications recommended and approved by the American Library Association. The head of technical processing works nights and Sundays in reference rotation. Prepares and teaching library instruction classes and orientation 1010 classes. Performs other duties as assigned.

Supervises the acquisitions department including the apportionment of monies to various departments, the distribution of CHOICE book review cards, and the purchase of books and other types of media. Maintains the accounting records for all monies encumbered and spent on books and other types of media. Certifies invoices for payment. Negotiates prices with vendors of print and non-print media and the purchase of specialized media, such as non-print databases and electronic books.

Collection Management
Work assigned hours on the reference desk including some night and weekend duties. Maintain and develop reference collection, including selecting and deselecting reference print and electronic resources.  Removing superseded and outdated materials. Evaluating both print and electronic resources via reviews and free trials. Recommending for purchase new materials and electronic resources. Maintaining the library Reading Area by selecting appropriate materials for inclusion, processing new items, and continually evaluating and weeding the collection. Keeping statistics on in-house circulation of reference materials and preparing monthly and annual reports of these activities. Providing library instruction to classes, conducting workshops, and creating instructional materials.

Creating displays in the Main Lobby, Reference, Stacks, or Reading Room to inform patrons and/or encourage circulation. Create template designs for library promotional brochures, posters & flyers. Assist in developing a publicity campaign plan that will enable the library to achieve its public relations objectives. Serves as departmental liaison for publications-related projects when needed. Assists with the coordination and production of content for the library's web site and social media networks

Head of Serials-Media and Interlibrary Loan
Administer the Serials and Media Division.  Provide leadership and direction in developing and maintaining up-to-date knowledge of serials and media materials. Recommend policies and procedures for acquiring, accessing, and preserving serials and media materials. Work with Cataloger to ensure accurate online bibliographic and holdings records. Organize and administer the A to Z journals database and Link Resolver. Coordinate budgetary and financial information for acquisition of all continuing resources, including non-LOUIS databases and e-books. Coordinate serials and media with branch campuses.  Supervise interlibrary loan operations, and advise faculty and administration on copyright policies and procedures. Supervise, evaluate, and schedule personnel in Serials and Interlibrary Loan departments.

University Archivist and Records Manager
As a Certified Archivist, the Lone Arranger Archivist is responsible for a center encompassing a regional collection of manuscripts, photographs, artwork, maps, rare and Louisiana monographs and serials and university archives.  Responsible for supervising and assisting one FTE staff and student workers in the processing, arranging, describing, preserving and providing access to the center's collections. Provides reference services and assistance to internal and external audiences by providing access, interpreting finding aids, giving instruction on all aspects of archival research methodologies.  Plans, organizes, implements and manages reformatting projects working closely with the library imaging specialist and web master. Participates in professionally related outreach activities, creates internal exhibitions and traveling exhibits, delivers presentations to public and academic audiences, and publishes on topics related to the archival profession and to the collection.  Appraises, acquisitions and accessions collections.  Coordinates and actively pursues donors and donations.  Establishes and develops, creates and implements policies, procedures, goal and objectives.  The NSU Libraries participates in the Louisiana Documents Depository Program with Head Archivist designated as the Depository Program Liaison coordinating, managing and implementing the program under LAS-R.S. 25:125.  In compliance with LAS-R.S. 44:411, the Head Archivist is also the University Records Officer.  Collaborates, coordinates, manages, develops and implements record retentions, schedules, policies and procedures of university records throughout all university campuses according to the guidelines of the Records Management Section Division of Archives Records Management and History.

Head Librarian Shreveport Nursing Library
Senior administrator, supervises, and evaluates personnel. Oversee implementation and fulfillment of the mission, goals, and objectives for the library. Serve as liaison for the library to the Shreveport Nursing School faculty in determining materials and services needed. Do public relations regarding services available from the library. Provide reference assistance, teach Informatics classes within the Nursing School curriculum, provide basic library instruction, and document delivery services to students, faculty, and staff.  Serve on library and faculty committees as required.

Head of Ft. Polk/Leesville Library
Administer the branch library, supervise, and evaluate personnel. Plan mission, goals, and objectives for the library. Participate in the meetings of the Ft. Polk/Leesville faculty and serve as liaison for materials and services. Publicize the services available at the library. Provide reference, library instruction, and interlibrary loan services to students, faculty, and staff.  Serve as university courier for the Leesville campus. Performs other duties as assigned.

Digital Imaging Specialist
As the libraries webmaster designs and implements web pages; Maintains image files of collections; write descriptions of pictures, scans materials for Cammie Henry Research Center. Maintains computers and software for Libraries faculty and Staff.   Works with researchers, television producers, writers, and editors to find resources and make objects from our collection available to them in suitable format.  Works with Cammie G. Henry Research Center staff to develop exhibits.   Writes and edits information releases to NSU News.  Provides Information resources to Natchitoches community and technical resources to Library Faculty and staff.  Performs other duties as assigned.