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Regulations for Use and Reproduction of Material

The Cammie G. Henry Research Center reserves the right to decide what materials in its collection are available for use and reproduction and what form that reproduction may take.

The Copyright Law of the United States [Title 17, United States Code] governs the making of photocopies or other reproductions of copyrighted materials.  Special Collections staff reserve the right to refuse duplication if, in their judgment, fulfillment of the order would involve violation of copyright law.

When planning to publish materials obtained from the CGHRC, a permission to publish form must be completed and signed by the patron and the head archivist.

The fees charged for reproduction does not in any way constitute sale of a duplicated photograph or manuscript item, but is merely a fee charged for obtaining a copy print in lieu of using the original file print, negative or manuscript item.  The Cammie G. Henry Research Center retains all rights to the photographic materials on file in the CGHRC.

The provision of current U.S. Copyright Law or other legal questions apply; any and all responsibility of restrictions of copyright and/or other legal questions which may arise from facsimile reproduction of materials from the collections of the CGHRC or from the use of such reproductions, in any manner, will be assumed by the applicant.

Photographs and manuscript materials are procured for purposes of private study and/or scholarly research.  Reproduction, i.e., in a publication or for any other purpose or donation to another institution without the written consent of the CGHRC is prohibited.  The CGHRC normally reserves to itself the sole right to copy or reproduce its photographs and manuscript materials.

Any material from the CGHRC used in a publication must be credited to the CGHRC.  If it is from a particular collection in the CGHRC, that collection must also be credited.  The staff will supply the appropriate wording for this credit line.  The person ordering photographs or manuscript materials and requesting permission for its use will be responsible for the credit line.  All published photographic images or manuscript items must at least include "Cammie G. Henry Research Center" on the same page of the manuscript item or the photograph.

Photocopying and photoduplication requests must be approved by CGHRC staff in order to protect fragile materials.

The physical condition of the materials to be copied is of primary concern and duplication that might damage or alter the original in any way is not allowed.

Original artwork or tightly bound, fragile, or oversize books cannot be copied on a copy machine; although, it may be possible to utilize non-flash photography and/or a flatbed scanner. Use of hand-held or personal scanners are not permitted.

Please specify the purpose (study, publication, exhibition, etc.) for which the duplicated material is intended. In order to protect the integrity of the collections, CGHRC reserves the right to limit the size of copy orders and to not duplicate an entire collection.

Credit line will have the following format:

Name of the item, name of collection, from the NSU Cammie G. Henry Research Center

All reproduction from materials in the CGHRC will be made on the premises by the staff.  The original negatives may not leave the premises without authorization from the head archivist of the CGHRC.  Such authorization must be requested in writing and state reasons why the reproduction cannot be made by the CGHRC staff.

If photographs and manuscript material are used in a publication, a copy of that publication should be sent to the CGHRC for its files.

In order to protect the integrity of the collections, and the intellectual properties of the university, no more than 24 images or 10% of the total collection, whichever is greater, from any individual collection on may be reproduced.

Patrons seeking more than 24 images, or 10%, from an individual collection must submit a request in writing to the head archivist explaining the need for the images.

Approval of such requests will be based on considerations such as the following: 

Will fulfilling the request enhance the standing of the university or fill a cultural resource need in the region?

Are there any alternatives for securing copies of the images?

Are the images likely to be reproduced by the patron for sale or further distribution?

Will NSU be cited as the domicile of the originals in any public use or exhibition of the images?

Any photograph or manuscript material made by the CGHRC which is put on display should be accompanied by a credit line displayed with the image.  The CGHRC is more than willing to work out a reasonable credit line at the time the image is ordered.

Any person or organization not abiding by these regulations, including failure to give proper credit, will be denied access to the use of materials in the CGHRC.